SDBC Club Resources
SA Baseball - Policies & By-Laws 2016
SA Baseball - Policies & By-Laws 2016
For a the most up to date information on this season's Policies and By-Laws from Baseball SA, visit the link below:
Social Media Policy 2016/17
Social Media Policy 2016/17
25. SOCIAL MEDIA POLICY
Social media platforms of all available kinds are embraced by the Southern Districts Baseball Club (SDBC). This policy
affects all SDBC teams, brands, players, officials, coaches’ parents and family members of players. SDBC considers any
breach of the policy will be dealt with in the harshest manner; some offences may be referred to the SDBC Tribunal and may
lead to fines, suspensions and or bans.
SDBC acknowledges social media in all forms are powerful tools and should be used for source of communications only.
All forms of social media used for team’s group platforms must be endorsed by the SDBC. SDBC CEO and or Director of
Baseball Operations must be made a member of the group.
Comments, notes and photos posted on social media sites such as Facebook, Twitter and on-line forums are usually
constructive and positive. But negative comments and images, bullying, criticism and sexist remarks can be dangerous and
harmful to people’s wellbeing and reputation and the image of the sport.
SDBC recognises the use of social mediums and has established the following policies.
1. Invitations to online group pages to be kept to players, and their immediate families only.
2. All communications from team’s staff must be conveyed by the executive officer (team manager) only.
3. NO team line up, listing of positional players are permitted on any social mediums for any team/s
4. Do not use social media to be critical of teammates, coaches, officials, administrators, volunteers, spectators or
opponents. Any comment you make on social media sites has the potential to be seen by millions of people. That is great if
comments are positive. But it can be extremely negative and harmful if critical of people. Before you post a comment on social
media ask yourself this: Would I want millions of people to read something negative about me?
5. Always assume the person you are talking / writing about will see what has been said / written. Just because an
online chat is between two people does not mean it remains private and nobody else can see it. Social media is accessible to
everyone. Even if the person you are discussing does not see it, somebody else may. The result is you rather than the person
you are ridiculing will be seen in a negative light.
6. Use social media as a positive outlet to promote players, teammates, teams, clubs and others involved in baseball.
Posting results and acknowledging individual and team performances on social media makes many people aware of team and
individual achievements. That can have a positive effect for many people and should be used, encouraged and embraced
wherever and whenever possible.
7. Remember to show respect. When using social media, show the same respect and regard for people that you would
show and are expected to show when playing, officiating or attending a baseball game.
8. When in doubt leave it out. SDBC suggest, if you are unsure if what you are posting on social media is appropriate
then it is best not to post it.
9. Do not tolerate or condone poor social media behaviour or actions. If you are aware of or observe poor social media
behaviour or actions, do not accept it. There is no place for it in baseball and it will not be condoned. You should remind
people of their responsibilities when using social media and warn that action can be taken against them. In the instance of
minors breaching the code of conduct, alert their parents to the situation. If you believe the breach is serious, report it to team,
or club officials.
10. Be aware that your actions on social media may have serious consequences. Negative comments and images,
bullying, criticism and sexist remarks do not only impact negatively on the people they are about. If you are found to have
acted improperly on social media regarding a baseball related matter, you are liable to disciplinary proceedings and may be
required to face a tribunal hearing to explain your actions. A suspension from baseball could be imposed.
11. SDBC considers social media to be ours and your personal brand. Your Internet presence fuels any perception of
your personal brand - whether you like it or not. Does your social media identity match your real identity? Be mindful of the
content of photos, status updates, Tweets. Are they truly reflective of who you are and how you want people to see you?
This SDBC Social Media Policy is to ensure that all mediums are used for what they are intended for, a form of
communicating. This policy is not limited to the said media platforms mentioned within, but encumbers ALL online social
mediums in all formats.
SPECTATOR and PARENT/CARE GIVER CODE of CONDUCT
SPECTATOR and PARENT/CARE GIVER CODE of CONDUCT
SPECTATOR and PARENT/CARE GIVER CODE of CONDUCT
(1) The SDBC Board shall ensure that a copy of the Spectator and Parent/Care Giver code of conduct, as prescribed hereunder, shall be signed by, and a copy provided to, all parents/care givers at the time of player registration. A copy will also be maintained by the SDBC.
(2) Further, the SDBC Board shall ensure that a copy of the Spectator and Parent/Care Giver code of conduct is displayed in a prominent location both within and without the SDBC clubrooms.
(3) Code of Conduct:
a. All participants of our game have a responsibility to promote respect and good behaviour.
b. Spectators must demonstrate the behaviour that they expect their coaches and players to follow. Therefore, it is essential that YOU play your part and abide by this Code of Conduct at all times.
The SPECTATOR shall:
1. Abide by the Constitution and By-Laws of the SDBC and Baseball SA.
2. Not be adversely affected by alcohol or drugs while representing the Club at activities, competitions or functions. The Spectator should observe Local, State, Baseball SA and Federal laws in relation to using, possessing, giving or selling of alcohol or illicit drugs. All members and officials of the Club share responsibility for protecting the competitive environment by exemplifying high standards of professional and personal conduct.
3. Remember that children participate in sport for their enjoyment - not yours.
4. Encourage children to play according to the rules -settle disagreements without resorting to hostility or violence.
5. Never ridicule or yell at a child - for making a mistake or not winning.
6. Respect the officials’ decisions - encourage children to do likewise.
7. Show appreciation for coaches, officials and administrators - remember they are usually volunteers.
8. Applaud good performance and efforts - from all individuals and teams.
9. Congratulate all participants - regardless of the game’s outcome.
10. Condemn the use of violence, verbal abuse or vilification in any form – regardless of whether it is by spectators, coaches, officials or players.
11. Support all policies and practices (lead by example). - This includes responsible alcohol and drug use and support of child safe strategies.
12. Support involvement in modified rules games and other junior development programs.
13. Respect the rights, dignity and worth of every person - regardless of their gender, ability, cultural background or religion.
14. Ensure you are aware of and follow the correct processes if you have an issue or complaint – do not perpetuate issues with gossip or general criticism.
15. Make no detrimental statements in public (internet, social media, print, radio) in respect of the performance of any match officials, or any policy decisions of the Club.
16. Understand that you have a responsibility to abide by this Code and that the following sanctions may be imposed if you do not do so:
i. Be required to apologise to the person or people who may have been offended.
ii. Be required to attend a meeting with the Club’s officials.
iii. Be counselled, suspended or dismissed by the Club.
iv. Attend a Disciplinary or Tribunal Hearing as prescribed the By-Laws and receive sanctions imposed by the SDBC and/or Baseball SA in accordance with the competition rules and regulations.
SOUTHERN DISTRICTS BASEBALL CLUB INCORPORATED | CONSTITUTION
This body shall be called the Southern Districts Baseball Club Incorporated (herein after also referred to as the SDBC).
2. COLOURS AND EMBLEM
The Colours of the SDBC will be Navy Blue, Orange, White and Grey or such colours as the Board may determine from time to time. The Emblem of the SDBC will be as per the cover of this constitution.
The objects of the SDBC shall be:
1. The encouragement, promotion and improvement of the game of baseball in South Australia at all levels;
2. The promotion of good fellowship among members;
3. To do all such acts and things as are incidental or subsidiary to the above objects.
This Constitution and By-Laws shall be binding on every Team and Affiliated body and upon every member thereof.
The Board of Directors, (herein after also referred to as the Board), shall control the administration of the SDBC. The Board shall be appointed and shall operate in accordance with the By-Laws.
The auditor of the SDBC shall be appointed in accordance with the By-Laws.
Membership of the SDBC shall be in accordance with the By-Laws.
8. LIFE MEMBERS
Life Members of the SDBC shall be elected in accordance with the By-Laws.
The financial affairs of the SDBC shall be in accordance with the By-Laws.
1. ANNUAL GENERAL MEETINGS
The Annual General Meeting of the Club shall be held prior to the Annual General Meeting of the South Australian Baseball league Inc. in each year, at which meeting the following business shall be transacted:
a. Receive and adopt the Annual Report, including the annual financial statements, for the year ended the thirtieth day of the preceding April.
b. Elect those of the Office Bearers whose offices have become vacant, see 12 (1) b and c of the constitution.
c. Adopt the subscriptions and levies for the coming season.
d. Appoint an Auditor.
e. Appoint a Patron
f. Elect a Life Member if nominated in accordance with these Rules.
g. Transact any other business, notice of which has been provided in writing to the Chief Executive Officer at least 30 days prior to the Annual General Meeting.
2. SPECIAL GENERAL MEETINGS
The SDBC shall call a Special General Meeting at such time as may be directed by the Board or by a written requisition signed by not less than ten (10) members of the Club. In all cases, the reason for requesting the meeting shall be clearly stated and no other business shall be discussed. Special General Meetings shall be convened within sixty (60) days of the decision of the Board or the date of the written requisition.
3. NOTICE OF GENERAL MEETINGS.
A notice in writing which shall specify the time and place of any General Meeting and the nature of the business to be transacted thereat, shall be given to all members, at least twenty one (21) days prior to the date of the meeting.
(a) The number of persons present and entitled to vote who shall form a quorum at any meeting of the Board or any Committee of the Club shall, unless otherwise provided herein, be not less than one-half of the total number of persons who are entitled to vote thereat.
(b) The number of persons present and entitled to vote who shall form a quorum at a General Meeting of the Club shall be twenty (20) such persons.
1. The following shall each be entitled to one vote:
(a) All financial registered players over the age of eighteen years at the date of the Meeting;
(b) SDBC Board members, which, at the Annual General Meeting, will refer to outgoing Board members;
(c) All persons elected to Life Membership of the SDBC;
(d) All persons elected to Player Life Membership of the SDBC;
2. No person, present at a General meeting, except as otherwise provided for in these rules, may record more than one vote on any matter.
3. No voting by proxy shall be allowed.
4. At every meeting of the Club all questions except as provided herein shall be decided by show of hands unless a ballot be demanded by at least three (3) persons.
5. The election of the Office Bearers as provided in Rule 12(1) shall be conducted by a ballot.
6. Where a ballot is to be taken, the votes cast shall be placed in a box and counted by scrutineers appointed by the Chairman.
7. Every question or ballot, shall be decided by a simple majority of votes exercised.
12 . TERM OF OFFICE BEARERS AND OTHER OFFICIALS.
1. Vacant Positions
(a) The offices of President and Finance Director shall become vacant at the Annual General Meeting to be held in the year 2008 and shall thereafter become vacant every two (2) years.
(b) The offices of Baseball Director and Services Director shall become vacant at the Annual General Meeting to be held in the year 2008 and shall be filled for a term of one (1) year. Thereafter they shall become vacant every two (2) years.
(c) The SDBC may appoint a Patron who shall hold office as Patron until he or she retires from the office of Patron, or until such appointment is overturned by election of another Patron at the Annual General Meeting.
(d) The office of Auditor shall become vacant annually.
2. The term of all other Committee Members is one year but each or all may be renominated.
3. The office of Chief Executive Officer will be appointed by the Board and will be for a term of one (1) year.
4. The position of Office Bearer shall be declared vacant in any of the following events:
(a) Death or being incapacitated from carrying out his duties.
(b) Resignation provided that any resignation shall be posted or delivered to the SDBC and accepted by a meeting of the Board.
(c) By passing of a special resolution at a meeting of the Board that any Office Bearer is not performing his duties to the satisfaction of the Board and/or that it would be beneficial to the Club to remove him from the office held by him. Any Office Bearer named in such resolution shall be given notice of the motion and be provided with the opportunity to appear before the Board to show cause why such resolution should not be passed.
(d) The Board shall be empowered to fill any casual vacancy but shall not fill the vacancy caused by the removal of any Office Bearer pursuant to sub-rule (c) hereof with the person so removed. Each such appointment shall be effective until the next Annual General Meeting and in the event that such vacancy occurs in an office which would not, but for this rule, have fallen vacant at the next Annual General Meeting, then the person elected to fill the office at that Annual General Meeting shall hold it only for the balance of the term thereof.
(e) The President, or in his absence, the Vice President, shall (save as is hereinafter provided) Chair all Board Meetings of the Club.
(f) The President, or in his absence, the Vice President, shall (save as is hereinafter provided) preside at all General Meetings of the Club.
(g) In the event of the non appearance of the Chairman of the meeting and the person appointed by these rules to deputise, within ten minutes after the time announced for the commencement of any meeting, the members present shall elect one of their number to preside at such meeting, and such person shall have a deliberative as well as a casting vote.
5. Nominations for Office Bearers, Auditor, and Patron where applicable, shall be lodged with the SDBC no later than 21 days prior to the Annual General Meeting at which the position becomes vacant. The retiring officers shall be entitled to re-election. Nominee, proposer and seconder must sign such nominations.
By-Laws of the SDBC shall be made for the purpose of enlarging the detail of the Constitution of the SDBC, and insertion and alteration thereof shall be as prescribed in the By-Laws.
14. COMMON SEAL
1. A common seal of the SDBC shall be established.
2. The common seal shall not be affixed to any instrument except by authority of the Board. The affixing thereof shall be validated by the signatures of the President and one other Director, and recorded in the statutory records of the SDBC.
3. The common seal shall remain in the custody of the Public Officer.
In this Constitution and By-Laws any word of the masculine gender shall be interpreted as including the female gender, and any single interpretation shall include the plural.
16. ALTERATIONS TO THE CONSTITUTION
No alteration, repeal or addition to the Constitution shall be made except at an Annual General Meeting or Special General Meeting convened for that purpose and in accordance with the By-Laws of the SDBC.
1. A decision to dissolve the SDBC or change the name can only be made at a Special General Meeting called specifically for that purpose and the motion must be passed by two thirds of those present and entitled to vote.
2. In the event of dissolution of the SDBC, all available assets remaining after the payment of outstanding debts shall be transferred to other nonprofit sporting organisations situated in South Australia and committed to the advancement of identical or similar objects. Selection of those organisations must be passed by at least two-thirds of those present at the Special General Meeting and entitled to vote.
The association shall have all the powers mentioned in section 25 of the Associations Incorporation Act, 1985.